Executive Assistant

Role Overview

We are looking for a proactive, well-organised, and discreet Executive Assistant to support our Chief Growth Officer. The role serves as the CGO's primary point of coordination. It involves managing schedules, communications, and priorities, and following up with internal teams, clients, and external stakeholders. The ideal candidate will anticipate needs, handle confidential information with professionalism, and help the CGO stay focused on business growth.

Key Responsibilities

Calendar and Time Management

• Manage the CGO's calendar, scheduling and prioritising meetings, client calls, reviews, and interviews.

• Resolve scheduling conflicts and make sure the CGO is prepared for each engagement with the relevant briefs and documents.

Communication and Correspondence

• Screen and manage the CGO's emails, calls, and messages, and flag urgent matters promptly.

• Draft, proofread, and send professional correspondence, reports, and presentations on behalf of the CGO.

Meeting Coordination and Follow-ups

• Organise internal and external meetings, prepare agendas, and record minutes.

• Track action items and follow up with stakeholders so tasks close on time.

Business and Growth Support

• Support client engagement activities, including proposals, pitch materials, and business development documents.

• Maintain trackers for key projects, client mandates, and growth initiatives, and prepare periodic status updates.

• Conduct basic research on clients, markets, and competitors as required.

Stakeholder Coordination

• Act as the liaison between the CGO and internal departments, including HR, Finance, and Operations, as well as clients and partners.

• Coordinate with leadership teams on cross-functional initiatives and reviews.

Administration and Confidentiality

• Arrange travel, accommodation, and itineraries, and process related expense claims.

• Maintain organised records, files, and documentation.

• Handle sensitive business and personnel information with complete confidentiality.

Required Skills and Competencies

• Excellent written and verbal communication in English and Hindi

• Strong organisational and time management skills with the ability to multitask

• Proficiency in MS Office (Word, Excel, PowerPoint) and email and calendar tools such as Zoho Mail

• High level of discretion, integrity, and professionalism

• Ability to work independently, take ownership, and meet deadlines under pressure

• Strong attention to detail and a proactive, solution-oriented approach

Qualifications

• Graduate in any discipline; an MBA or a certification in business administration is preferred