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Finance Administrator

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  • Accounts
  • Mohali
  • Full-time
  • 3–5 yrs
  • Posted October 27, 2026
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We are looking for a detail-oriented and proactive Finance Administrator to support the finance team of a UK-based logistics business. The role involves processing supplier invoices, reconciling financial records, maintaining accurate documentation, and providing day-to-day administrative support to the Senior Accountant. The ideal candidate must have advanced, hands-on experience with Xero, strong numerical accuracy, and the ability to manage high volumes of financial transactions within defined timelines. This is a long-term opportunity with Freightline Carriers for candidates who demonstrate reliability, ownership, and a commitment to maintaining high standards of financial accuracy.

Key responsibilities

  • Key Responsibilities
  • 1. Supplier Invoice Processing
  • Reconcile supplier invoices against purchase records and supporting documentation.
  • Enter and process supplier invoices accurately in Xero.
  • Verify invoice details, amounts, tax information, and supporting documents before processing.
  • Match supplier bills against relevant records and identify discrepancies.
  • Ensure invoices are processed within agreed timelines and in line with established procedures.
  • 2. Financial Reconciliation & Record Management
  • Maintain accurate and up-to-date financial records in Xero.
  • Identify and flag discrepancies, missing information, duplicate invoices, and incorrect entries.
  • Investigate invoice-related queries and coordinate with relevant stakeholders for resolution.
  • Ensure supporting documents are organised and readily available for review.
  • Maintain data integrity and adhere to internal finance processes.
  • 3. Productivity & Quality Management
  • Work towards a daily processing target of 60–100 invoices, depending on workload and invoice complexity.
  • Maintain high levels of accuracy while meeting productivity expectations.
  • Prioritise urgent invoices and manage workloads effectively.
  • Identify recurring errors and highlight process improvement opportunities.
  • 4. Finance & Administrative Support
  • Provide day-to-day administrative support to the Senior Accountant.
  • Assist with finance-related reporting, documentation, and record maintenance.
  • Follow up on missing information and outstanding invoice queries.
  • Support additional finance and administrative activities as assigned.